"Attention of the Holders of Securities in Physical Mode is invited to Circular No. SEBI/HO/MIRSD/PoD-1/P/CIR/2023/181 dated November 17, 2023 issued by SEBI."

For The Attention of - Holders of Physical Shares

Common and Simplified Norms for processing investor’s service request and furnishing of PAN, KYC details and Nomination.

SEBI vide its Circular with subject ‘Common and Simplified Norms for processing investor’s service request by RTAs and norms for furnishing PAN, KYC details and Nomination’ (‘SEBI Circular’), has mandated the following:

  • Furnishing of PAN, KYC details Incl. Contact details, Bank details, Specimen Signature and Nomination by holders of physical securities.
  • Compulsory linking of PAN and AADHAAR by all holders of physical securities; and
  • Freezing of folios without valid PAN, KYC details Incl. Contact details, Bank details, Specimen Signature and Nomination, in case the same is not available, on or after October 01, 2023.

Important actionable for the Holders of Physical Shares:

Compulsory furnishing of PAN, KYC Details, and Nomination

Regulation: SEBI has mandated all holders of physical securities in listed company to furnish the following documents / details to the Registrar and Share Transfer Agent (‘RTA’):

  • Self-attested copy of your PAN card (including joint holders)
  • Nomination for the aforesaid folio(s) in Form SH-13 or ‘Declaration to Opt-out’ in Form ISR-3, if you do not wish to nominate any person
  • Postal address with PIN, Mobile number and E-mail address
  • Copy of the bank statement with details of bank name, branch, account number and IFS Code or original cancelled cheque leaf; and
  • Specimen signature - Provide Banker’s attestation of the signature in Form ISR- 2.

Mandatory Freezing of Folios as per SEBI Circular:

Venture Capital and Corporate Investments Private Limited, RTA of the Company shall freeze the folios wherein any of the document/details, i.e., PAN, Nomination, and KYC details Including Contact details, Bank account details, and Specimen Signature and are not available, as mandated by SEBI.


Impact on RTA Servies:

The security holder(s) whose folio(s) have been frozen shall be eligible to lodge grievance or avail any service request from the RTA only after furnishing PAN, Nomination and KYC details including Contact details, Bank account details and Specimen Signature.

Impact on entitlements:

Frozen folios shall be eligible for any payment including dividend, interest or redemption payment in respect of such frozen folios, only through electronic mode with effect from April 01, 2024.

Regulatory Reporting:

Securities in the frozen folios shall be referred by the RTA/Company to the administering authority under the Benami Transactions (Prohibitions) Act, 1988 and/or Prevention of Money Laundering Act, 2002, if they continue to remain frozen as on December 31, 2025.

We request you to send the above details to our RTA at below address:

Venture Capital and Corporate Investments Private Limited.
“AURUM”, 5th Floor, Plot No.57,
Jayabheri Enclave Phase – II,
Gachibowli, Hyderabad – 500032,
Landline: 040-23818475/35164940,

For futher information please refer to SEBI Circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023, available here: 

SEBI Circular: https://www.sebi.gov.in/legal/circulars/mar-2023/common-and-simplified-norms-for-processing-investor-s-service-requests-by-rtas-and-norms-for-furnishing-pan-kyc-details-and nomination_69105.html

Forms Download
1 Form ISR 1 – Request for Registering PAN, KYC Details or Changes and/ or updation Download
2 Form ISR 2 – Confirmation of Signature by Bank Download
3 Form SH-13 Request for Registering Nomination Download
4 Form SH-14 Request for Cancellation or Variation in Nomination. Download
5 Form ISR 3 – Declaration for opting-out Nomination. Download
6 Form ISR 4 – Request for issue of Duplicate share certificate and other Service Requests. Download